Secretary (Japanese speaking)

on January 22, 2026

【Job ID: 1169786】

Responsibilities:

  • Provide secretarial support to assigned partners, including document preparation and scheduling meetings, appointments, and business trips.
  • Maintain and update client files and records.
  • Prepare and issue invoices to clients.
  • Translate documents, emails, and communications as required.
  • Support various secretarial tasks requested by management and lawyers.
  • Handle office administration and facility matters, including liaising with landlords and service providers.
  • Coordinate with suppliers for office-related subscriptions, courier services, pantry supplies, stationery, and other items.
  • Arrange accommodation, transport, and dining for guests and staff.
  • Liaise with external authorities and service providers on operational matters.
  • Assist with basic IT troubleshooting and coordinate with IT teams or vendors.
  • Support accounting-related matters in collaboration with internal finance or accounting firms.
  • Organize company seminars, events, and corporate functions.
  • Manage client relationships to support business operations.
  • Ensure smooth day-to-day operations of the office.

Requirements:

  • Minimum 3 years of experience in secretarial and/or administrative roles.
  • Proficiency in Japanese language for liaising with Japanese-speaking clients and stakeholders (JLPT N1 preferred; N3 accepted).
  • Business-level proficiency in English for liaising with English-speaking clients and stakeholders.
  • Proficient in MS Office applications, including Word, Excel, and PowerPoint.
  • Well-organized, positive, proactive, and a strong team player with a willingness to learn.
  • Experience working in a law firm as a secretary or administrator is an added advantage.

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