Secretary (Japanese Speaking) | Up to $4.2k

on November 28, 2025

[Job ID: 1169786]

Responsibilities

  • Provide secretarial support to 3–4 partners, including document preparation, meeting and travel arrangements
  • Maintain and update client files and records
  • Prepare and issue invoices to clients
  • Translate documents, emails, and other communications as required.
  • Manage office administration, including liaising with landlords, suppliers, and service providers
  • Arrange logistics for guests and staff, including hotels, restaurants, and transport
  • Handle IT-related issues and coordinate with head office IT teams or vendors
  • Assist with accounting matters in collaboration with the accounting department and external firms
  • Organise company seminars, events, and social gatherings
  • Maintain client relationships and ensure smooth office operations

Requirements

  • Minimum 3 years of experience as a secretary and/or administrator
  • Proficiency in Japanese language for liaising with Japanese-speaking clients and stakeholders.
  • Business-level proficiency in English for liaising with English-speaking clients and stakeholders
  • Strong IT skills, including MS Office, Excel, and PowerPoint
  • Positive attitude, team player, well-organised, and willing to learn.
  • Strong interest in Japanese companies and culture
  • Experience in a law firm as a secretary or administrator is an added advantage

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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